| JOB TITLE: |
Human Resources Administrator |
| REPORTS TO: |
Human Resources Manager |
For: Guidance & support on day to day HR Issues |
| KEY INTERNAL RELATIONS: |
1. Finance Department
2. HR Practitioners within the Group
3. Payroll Team |
| KEY EXTERNAL RELATIONS: |
1. Government bodies including but not limited to: Ministry of Labor, National Employment Authority
2. HR Vendors |
| DIRECT REPORTS: |
None |
| WORK STATION |
Nairobi |
Job Purpose
The HR Administrator will be responsible to provide functional and administrative support to the HR Department.
Duties and Responsibilities
- Leave Administration and management
- Support Employee Engagement activities and promote HR best practices
- Ensure accurate and timely HR reports and database update.
- Ensure Personnel files and staff database are up to date.
- Responsible for submission of payroll inputs to payroll department.
- Responsible for maintaining a vacancy matrix, preparing business justification for the hires, sourcing and short listing desirable candidates, coordinating interviews, issuing offers and contracts to selected candidates and finally taking them through the Induction process for junior level staff.
- Support in training needs identification in liaison with HRM and Business Unit Heads.
- Support in development and implementation of training calendar.
- Responsible for ensuring smooth running of all benefits offered to employees which included Medical, Group Life, Pension and GPA/WIBA and sourced and analyzed quotes from different suppliers.
- Expatriate Staff Management which involve and not limited Work Permit and Dependent Pass application.
- Management of HR Vendors
- In liaison with Human Resources Manager, support in generation of monthly HR reporting.
Qualifications
- Bachelor’s Degree in Human Resources/ Business field with Higher Diploma in HR.
- At least 3 years’ experience in a busy HR Office.
- Member of IHRM
Competences
- Effective written and verbal communication skills.
- Good organization skills and a high level of attention to detail.
- Ability to multi-task effectively in a fast-paced environment and work effectively within a team
- Excellent problem solving skills and good people skills
- Competency in Microsoft applications including Word, Excel, and Outlook.
- Administration or sales and marketing assistant experience preferred.
- Experience in Immigration processes is an added advantage.
| Applications close on 26th October 2020. Only shortlisted candidates will be contacted. |
